Best All In One Printer 2020 – Multi-Functional Laser Printers

Best All‑in‑One Printer 2020: Despite being in the digital era, we are still prone to fall into the need for printing some or the other thing. Dude, the hard copy has its way, even today. Trust me, it isn’t a pleasant experience running after a shop every single time you find yourself in need. If it is an office, you have to have a printer handy. The printer has essentially been a part of our daily life. But the real challenge is to find the Best All-in-One Printers 2020 for your Home or Office which not only fulfills your needs but is also kinder to your pockets as there are a plethora of options available on the market, most of which are overpriced for what they offer.

Best All‑in‑One Printer 2020 – Multi-Functional Laser Printers in Good Budget

Best All In One Printer 2020 - Multi-Functional Laser Printers
Best All-In-One Printer 2020 – Multifunction Laser Printers

You don’t have to rub the Aladdin’s Magic Lamp and wait for a genie to help you choose one or hit Google’s Search bar with Thor’s Hammer for discovering the right printer that works for you. I wonder which genie had brought you here, you’re already at the right spot. We at Scanse have curated a list of Best All-In-One Printers 2020 for your Home & Office needs and tried exposing those sweet spots that contribute to making a printer ideal for your purpose.

#1. Brother MFC-J995DW – Best All-in-One Printer 2020 Under 200 Budget

Brother MFC J995DW INKvestment Tank – Best All in One Printer 2020
We are sure that the Brother MFC-J995DW does check all of your boxes to win little boot space on your home or office desk. – Very low ink costs make this all-in-one printer a smart choice

The Brother MFC-J995 is a decent, compact all-in-one printer, FAX, copier and scanner which is well suited for personal, home or office use. It’s a solid product for a reasonable price. Build quality is decent just as any other Brother builds and the installation is a cakewalk even for those with no technical knowledge. The prompts on the setup screen should walk you through the installation process.

BrandBrother
TypeInkjet Printer
ResolutionCopy Resolution: 1200×1200 dpi
Print Resolution: 6000×1200 dpi
Scan Resolution: 2400×1200 dpi
FeaturesAirPrint, Google Cloud Print, Brother and Wi Fi Direct (3)
Rating4.1/5

One thing I liked the most is its demo mode which scrolls through all its features after a short period of disuse, which can be canceled in the Setting/Initial Settings/Misc menu once you’re familiar with the device. However, even with its large ink capacity, it’s really not intended for heavy or enterprise use but trust me it is not going to disappoint a moderate user. It works well with all the Operating Systems, most of them don’t demand the manual installation of drivers.

Features of Brother MFC-J995DW INKvestment Tank – ALL In One Inkjet Printer

INKvestment Tank System

With the introduction of the new INKvestment Tank System technology, Brother claims that the device could run for a year without having to replace the cartridges.

Page Gauge

With the introduction of this revolutionary feature, a user can keep track of the ink usage. No more running out of ink in the middle of an important or time-sensitive print job. It also gives the estimation of remaining page counts that can be printed with the total available ink in the cartridges.

Printing Speeds

The Brother MFC-J995DW can print at a speed of 12 pages per minute (ppm) for monochrome pages and 10 ppm for color which isn’t great but a decent deal I would say. Photo printing is fairly slow at over a minute for a 4×6 print, but the results are very good for a four-color printer.

Connectivity options

It has got a bunch of connectivity options with WIFI, Ethernet, USB as well as NFC for Android and Apple print. You can print and scan with any and all devices connected to your WIFI or in close proximity. There are USB and SD Card ports built-in, making printing from or scanning to connected cards and devices easy.

Colored touch screen

This printer comes equipped with a 2.7” colored touch screen which makes things simpler. The touch screen is very responsive and easy to operate. On-screen instructions help make the device more user friendly.

Technical Specifications, Pros & Cons of – Brother MFC-J995DW Printer

Technical SpecificationsTech Specs

BrandBrother
Product Dimensions7.7 x 13.4 x 17.1 inches
Item Weight19.2 pounds
Item model numberMFCJ995DW
Operating System CompatibilityWindows 10, 8.1, 8, 7, Windows Server 2008, 2008 R2, 2012, 2012 R2, 2016 Mac- OS X v10.11.6, 10.12.x, 10.13.x
Wireless PrintingDesktop and mobile device wireless printing using AirPrint, Google Cloud Print, Brother and Wi-Fi Direct
Supported InksLC3033: LC3033BK, LC3033C, LC3033M, LC3033Y, LC3035: LC3035BK, LC3035C, LC3035M, LC3035Y
Supported Network Protocols (IPv6)TFTP Server, HTTP Server, FTP Client, NDP, RA, DNS Resolver, mDNS, LLMNR Responder, LPR/LPD, Custom Raw Port/Port 9100, SMTP Client, SNMPv1/v2c/v3, ICMPv6, LDAP, Web Services (Print/Scan)
Pros
  • Rich scanning and printing quality
  • Printing costs are less (economical)
  • Supports a wide range of network protocols
  • Immediate response when assigned a print job
Cons
  • Printing speeds could have been better
  • The paper tray at the back is a bit finicky
Expert-Tip

I found that in order to get the truly nice color you need to set the default to ‘vivid’ in the property’s menu while printing photos.

Final Verdict

Be it for home or office, the Brother MFC-J995DW sits in well. However, it isn’t meant for extensive usage but you will not be disappointed as a moderate user. The connectivity options it has got are commendable. Starting from Wifi to NFC, it packed everything so well while still being compact. Printing speeds are little laid downs, if you aren’t a speed fanatic, this little Brother is worth a try. With a little tweaking, I fell in love with this printer. If I loved it, you would too, take my word.


#2. HP LaserJet Pro M227fdw All-in-One Wireless Laser Printer – Under 250 Budget

HP LaserJet Pro M227fdw All in One Wireless Laser Printer
If printing in color isn’t your concern, the HP LaserJet Pro M227fdw can be an ideal choice in all in one printer hp Brand.

With the advent of HP LaserJet Pro M227fdw wireless laser printer, printing, scanning, copying and faxing made simpler. The only laid down of this printer is the fact that it can only print in black and white and if you can get away with this, there isn’t another disappointment, I assure. This printer comes equipped with a 35-sheet auto document feeder making it suitable for office chores.

BrandHP
TypeWireless Laser Printer
ResolutionPrint: 1200×1200 dpi
Scan: 600×600 dpi
FeaturesEthernet, Wi-Fi, USB, NFC
Rating3.9/5

It is Amazon Dash replenishment ready, ordering a new cartridge is no more a hassle. Also, the device supports Amazon Alexa, meaning, you can control its functionalities using voice commands which I would say is yet another decent feature. Printing speed is a thing to be spoken of, this device can print at a speed of 30 ppm.

Features of HP LaserJet Pro M227fdw – All-in-One Wireless Laser Printer

Control

The HP LaserJet Pro M227fdw comes equipped with a 2.7″ touch screen display which makes the device more interactive. Its display made me feel like a pilot sitting in a cockpit with every control at the reach of my fingertips.

Print Quality

This monochrome printer can do wonders for you. It has a printing resolution of 1,200 x 1,200 dpi which can produce vivid text and pictures in your prints.

Connectivity

The device comes with a wide range of connectivity options both wireless and wired. It supports Apple AirPrint, Google Cloud Print 2.0, HP ePrint, Mopria Print Service, wireless direct printing, printing from USB flash drive, scans to email, saves to network folder, scans to Cloud and the list is endless.

Resolution

The HP LaserJet Pro M227fdw boasts a printing resolution of Up to 1200 x 1200 dpi while it can copy at a resolution of 600 x 600 dpi. HP claims that it has adopted HP FastRes 1200, HP ProRes 1200 technologies for the enhancement of the image quality.

Document and Media Handling

This nifty device can handle different paper sizes with ease with the input sheet capacity of 250 sheets and can accommodate 150 sheets on the output tray. The Auto Document Feed capacity is 35 sheets which I would say is a decent figure for a printer of this size.

Technical Specifications, Pros & Cons of – HP LaserJet Pro M227fdw

Technical SpecificationsTech Specs

BrandHP
ModelM227fdw
Weight20.7 pounds
Dimensions16 x 15.9 x 12.3 inches
Supported document sizes3 x 5 to 8.5 x 14, Letter, Legal, Envelope
Input/Output sheet Capacity260 sheets, 150 sheets
Auto Document FeederYes/35-sheet
Printing Speeds30 ppm
Print Quality/Scan Quality1,200 x 1,200 dpi/600 x 600 dpi 
ConnectivityEthernet, Wi-Fi, USB, NFC
Pros
  • Decent scanning and printing qualities
  • User friendly
  • Doesn’t make much noise while printing
Cons
  • Monochrome Printer
  • Cartridges are priced high

Final Verdict

If printing in color isn’t your cup of tea, the HP LaserJet Pro M227fdw could be a possible match. The device keeps the balance between speed and quality. Be it an office or home, the HP LaserJet Pro can be an ideal choice. However, if you are a little higher on the budget, you could opt to go for HP LaserJet Pro M428fdw with a better tray capacity and monthly duty cycle.

Alternative Recommendations:

#3. Epson WorkForce WF-7720 – Wide-format All In One Inkjet Printer –

Epson WorkForce WF 7720 All In One Wide format Inkjet Printer
If you are a photo freak, the Epson WorkForce WF-7720 would do wonders for you.

The Epson WF-7720 doesn’t fit everyone but a few who would judge a printer essentially on its photo printing capabilities. This little beast can print photos on a 13” x 19” paper with impeccable quality at a maximum resolution of 4800 x 2400 dpi. There is no point in choosing this if you don’t plan to go with larger prints. This isn’t for those who print a lot but for occasional printing chores, this will find a carpet along its way.

BrandEpson
TypeInkjet Printer
ResolutionPrint: 4800×2400 dpi
Scan: 1200×2400 dpi
FeaturesWi-Fi Direct & Ethernet
Rating3.9/5

The all-in-one printer can scan to a flash drive, to a cloud drive, to email, FTP, or to a network folder. It can also save scanned images in a variety of file formats, including Bitmap, PNG, TIFF, JPEG, Multi-TIFF, PDF, and Searchable PDF. That is a lot, isn’t it?

Features of Epson WorkForce WF-7720 All-In-One Printing Machine –

Versatility

The versatility is something that caught me up about this printer. It supports a wide range of document sizes from 3.5″ x 5″ to 13″ x 19″ and everything in between. Lately, it has been my favorite printer for printing photo posters.

Resolution

One cannot skip without talking about its resolution. It produces prints at a maximum resolution of 4800 x 2400 dpi and can scan at a resolution of 1200 x 2400 dpi. These figures help the printer in producing the finest possible outputs.

Connectivity

The connectivity options are plenty. From WiFi, USB, Ethernet to Email Print, it has everything that you would find in a printer of this era. It supports different operating systems from the most popular ones to the least used, it covers everything.

User Friendly

Walking through different features of this printer is now made simple with the 4.3” colour touchscreen. One doesn’t need to rely on a PC in order to get things done.

Software

The mobile app comes with a ton of features loaded with a minimal graphical interface. Nothing fancy to speak about it but it does things as it is supposed to. However, the PC Software that came with the device felt a little strenuous to use.

Technical Specifications, Pros & Cons of – Epson WorkForce WF-7720 Wireless Wide-format Printer

Technical SpecificationsTech Specs

BrandEpson
ModelWorkforce WF-7720
Weight40.8 lbs.
Product Dimensions19.1 x 22.3 x 13.4 in.
ConnectivityWiFi, USB, Ethernet, email print, Epson iPrint App, Apple® AirPrint®, Google Cloud Print™, Android printing, Fire™ OS printing
Display Type4.3” colour touchscreen
Maximum Resolution4800 x 2400 dpi
Scanner Resolution1200 x 2400 dpi
Supported Paper Sizes3.5″ x 5″, 4″ x 6″, 5″ x 7″, 8″ x 10″, 8.5″ x 11″, 8.5″ x 14″, 11″ x 17″, 13″ x 19″, A4, A6, Half Letter, Executive
Pros
  • Decent image quality
  • Decent resolution
  • Wide-format support
  • Comes with two paper trays
  • Decent scanning quality
Cons
  • Makes loud noise while printing
  • Printing costs are high
  • ADF is on a buggier side

Final Verdict

This printer is not suitable for those who print a lot every day. The prime reason for including this printer in this list is for the fact that most people will go through the job of printing posters for home and office. Posters demand a decent printer with higher resolution and dynamic range. Who else can deal with photos better than Epson? Moreover, the Epson WorkForce WF-7720 is a wide format printer that supports prints of sizes up to 13″ x 19″. However, if printing is your only need and you wouldn’t care for the scan, fax and copier functions, the Epson Expression Photo HD XP-15000 should impress you more.

Alternative Recommendations:

#4. Brother MFC-L5900DW Monochrome All-in-One Printer –

Brother MFC L5900DW Monochrome All in One Printer 2020
The Brother MFC-L5900DW can be one of the best all-in-one printers 2020 available for the office use under 500$ segment.

Brother needs no introduction, the brand itself speaks volumes in the printers and scanners industry. The Brother MFC-L5900DW is one of the best multifunction monochrome printers available on the market specifically designed for business places like offices and workgroups. It can produce stunning prints while being economical. The scanner has a 70 sheet ADF feature which is essential for office usage. Comes equipped with a 3.7’’ color touch screen display to help make the interaction easy.

BrandBrother
TypeMonochrome Laser Printer
ResolutionPrint: Up to 1200×1200 dpi
Scan: 1200×1200 dpi
FeaturesDuplex Print, Copy & Scan,
Rating3.7/5

It has a 250 sheet paper tray which adjusts itself for the size for letter or legal paper sizes. The printing speeds are to be spoken about, it can print at an impeccable speed of 42 ppm. It can scan to resolutions up to 1200 x 1200 dpi. The scan results are also crisp and clear.

Features of – Brother MFC-L5900DW Monochrome Multifunction Printer –

Printing Speeds

It can print 42 pages per minute as the company claims. However, it is almost the same in our testing. The average printing speed came out to be 42ppm and the first print took 7 seconds.

Resolution

The printer boasts decent resolution figures with the maximum printing resolution being 1200 x 1200 dpi and the maximum scanning resolution of 1200 x 1200 dpi. It can copy documents up to a resolution of 1200 x 600 dpi.

Ease of Use

The 3.7-inch colour touchscreen lets users play with the settings while having control over the print job. Users don’t have to struggle with the settings as everything is pretty much self-explanatory.

Endurance

The monthly duty cycle of the Brother MFC-L5900DW is 50,000 pages. However, the recommended volume per month is 3,500 pages which is adequate for medium-duty jobs.

Connectivity and Versatility

This is one of the most versatile options available in the Brother line up with supported page sizes from 3 x 5 in. to 8.5 x 14 in. Web Connect feature provides direct access to Google Drive, Evernote, OneDrive, OneNote, Dropbox, Box, Facebook, Flickr, and Picasa Web Albums. The device supports almost every operating system from Windows to Mac and also the server editions.

Technical Specifications, Pros & Cons of Brother MFC-L5900DW All In one Printing Machine

Technical SpecificationsTech Specs

BrandBrother
ModelMFC-L5900DW
TypeLaser
Dimensions19.10 x 16.80 x 19.50 inches
Weight38.00 pounds
ResolutionPrint: Up to 1200 x 1200 dpiScan: 1200 x 1200 dpi
Max Paper Size8.5 x 14 inch
ConnectivityUSB, Gigabit Ethernet, Wi-Fi
Other Features3.7″ Color Touchscreen display, 70-page Auto-Document Feeder, Print from Scan to Cloud Services, USB Host to print from scan to your USB flash memory card
Pros
  • Faster printing speeds
  • Multiple connectivity options
  • Duplex printing and scanning
  • Running and printing costs are low
Cons
  • Photos and graphics are of substandard quality
  • No Color

Final Verdict

When it is a page or two once in a while, it is exempted but printing speed does matter if you have to print a lot of stuff every now and then. That is when the Brother MFC-L5900DW all-in-one printer comes to your rescue. The printer comes in a decent build and can last longer even if used extensively. However, like every other device, the Brother MFC-L5900DW has got some laid downs in terms of performance. The printing quality is poor in the case of graphical content. If you are a text guy, this can be your champ.


#5. HP OfficeJet Pro 9025 Wireless All in One Printer –

HP OfficeJet Pro 9025 Wireless All in One Printer
The HP OfficeJet Pro 9025 All-in-One Printer is one of those few good options that are available under the 300$ price segment.

HP has been in the game for quite a long now and understood how it is played. It constantly heard what the users had to say about its previous models and optimized the HP OfficeJet Pro 9025 just the way they wanted. This printer is engineered so well despite being compact for what it is offering. They managed to accommodate two trays which can hold up to 600 sheets in total.

BrandHP
TypeInkjet – color
ResolutionCopy: 600×600 dpi
Printing: 4800×1200 dpi
Scan: 1200×1200 dpi
FeaturesAutomatic Document Feeder (ADF), Two Paper Trays
Rating4.2/5

It has an auto document feeder of 35 sheets which isn’t bad for a printer of this size and price. However, in our testing, the ADF isn’t so efficient and is a bit glitchy at times. The image quality via the document feeder could have been improved. Printing and scanning speeds were decent.

Functions of – HP OfficeJet Pro 9025 All-in-One Wireless Printer –

Intuitive User Interface

The user interface is quite simple to understand and most of the features are self-explanatory and require no knowledge about the printers. The 2.65-inch color touch screen should be rewarded here. It is very responsive and makes navigating through the menus easier. There is a privilege to group commonly used operations under the ‘Smart Tasks’ section on the home screen for quicker access, which is very helpful.

Connectivity

The device offers a wide range of connectivity options you could try. One can use it by connecting it to a Wi-Fi network or use the built-in Wi-Fi direct feature. Besides this, it also features a LAN port along with 2 modem ports (RJ-11) and a USB Type-B port and Type-A port. The best part is that the USB host port is present at the front side of the printer making it easily accessible.

Printing Capability

The HP OfficeJet Pro 9025 All-in-One Printer can print at speeds up to 24 ppm in black and 20 ppm in color. It comes with a 35 sheet 2-sided Auto Document Feeder technology that does things without your intervention. The device comes with a feeder capacity of 500 sheets which is sufficient enough to carry moderate printing tasks.

Scanning Capability

The scanner on this device is fast and flawless. In our testing, it produced a color scan in just 12.5 seconds which I would call incredible for an all-in-one printer. The copier also seems promising to easily carry anything that you throw at it.

Mobile Application

My experience with the dedicated mobile application won my heart. It is very cleverly engineered to help you interact with your printing guy better. The interface is clean and clutter-free making its way to my favorite list. I almost forgot to mention that this guy goes very well with both Alexa and Google Voice assistants. You can control most of its functions with your voice commands.

Technical Specifications, Pros & Cons of HP OfficeJet Pro 9025 Inkjet Printer

Technical SpecificationsTech Specs

ModelOfficeJet Pro 9025
TypeInk-jet – colour
Product Dimensions12.5 x 17.2 x 15.6 inches
Weight30.9 pounds
Display type2.65″ Color Touchscreen


Maximum Resolution
Copying: 600 x 600 dpi (mono / Color)

Printing: 1200 x 1200 dpi (B/W), 4800 x 1200 dpi (Color)

Scanning: 1200 x 1200 dpi
Ports4 pin USB Type A, RJ-11, RJ-45
Functionscopier, fax, printer, scanner
Tray CapacityADF – 30 sheets
Input Tray – 500 sheets
Output Tray – 100 sheets
Pros
  • Decent printing and copier speeds
  • Economical in the long run
  • ADF and duplexing makes things easier
  • Compact with smaller footprints
Cons
  • Priced high
  • ADF is glitchy at times
  • Making considerable noise when waking to a print job

Final Verdict

The HP OfficeJet Pro 9025 is one of the top all-in-one printers available in the market. It is fast, efficient yet compact and is designed well. The printer itself feels quite sturdy and can withstand heavy workloads while being economical than most other inkjet printers in its lineup. When it comes to features, the Auto Document Feeder and duplexing printing/scanning help this device win its place on your office desk. However, the ADF feature on this device can get crazy at times.

Expert Tip: Knowing your Printer’s IP Address

We might need to know our printer’s IP address for various reasons, be it for adding the printer to your workgroup or for integrating with any of your custom servers. We are all fond of tweaks, aren’t we? Of course, there are many ways to know your printer’s network IP but the simplest and my most favorite way of doing it is by using a minimal program called Fing. Fing is basically an application available for both Android and iOS developed with a completely different notion but let us just stick to our purpose for now.

Navigating through the application is pretty much straight forward. Once you’re done installing the app, connect your phone to the same network to which your printer is connected (wired/wireless) and open the Fing application. Your Wi-Fi network is shown along with the list of IP addresses and Mac addresses of other devices connected to your network, identify your printer.


#6. Canon Office and Business MB5420 Wireless All-in-One Printer –

Canon Office and Business MB5420 Wireless All in One Printer 2020
Good output quality, generous paper capacity, and low running cost make the Canon MB5420 the best all-in-one printer.

The Canon Maxify MB5420 offers business class features at a considerable price. It is expensive for a home printer but if you consider buying it for a small to moderate business, it is worth the price. Canon has had enough expertise in the printing industry as it has been in the race for ages now.

BrandCanon
TypeInkjet Color Printer
ResolutionPrint: 600 x 1200 dpi
Scan: 1200 x 1200 dpi
FeaturesMobile Device Printing, Wifi/AirPrint
Rating3.2/5

The Canon Maxify MB5420 is one of the finest works of Canon so far. From conventional to contemporary, it has everything in its bag that you would need in a decent all in one printer. Its 3.5” screen made it more intuitive in terms of operation. Most of the menu items are intelligible and don’t need any operational assistance.

Features of – Canon MB5420 Wireless All-in-One Printer

Printing Speed and Quality

The Canon Maxify MB5420 isn’t the fastest all in one printer out there but has a decent printing capability with 17.5 pages per minute which is significantly faster than its competitors, the HP OfficeJet 7720 and the pricier Epson WorkForce Pro WF-6590. The quality seems very decent and in my first impression, it felt like laser output, crisp and clear.

Copying and Scanning Speed

The Maxify MB5420 made a black-and-white copy quickly, in just 7.6 seconds while it took 13.4 seconds for the color copy. The MB5420 made a 600-dpi scan to JPEG format in 31.7 seconds. It can simultaneously scan both sides of a two-sided document, which helps reduce the scanning time. In our testing, this device made a 600-dpi scan to JPEG format in 31.7 seconds.

Setup and Operation

Setting up this printer is a cakewalk, all you gotta do is to follow the onscreen instructions shown on its 3.5” touchscreen display. Setting up the Wi-Fi is swift if you make use of the WPS feature. If your Wi-Fi router supports WPS feature, just press the WPS button and you will get connected to your printer in a gasp without going through the pain of entering your WIFI password.

Mobile and Cloud Support

Gone are the days where you do stuff manually. With the Canon Maxify MB5420, you can literally upload your scans to Evernote, DropBox, Google Drive, and OneDrive. It also supports Google Cloud Print, which lets you send documents to your printer from any Web-connected computer, smartphone, or device. Moreover, there is a dedicated application for both Android and iOS devices which lets you explore tones of other features.

Auto Document Feeder (ADF)

The Canon Maxify MB5420 is equipped with a 50-sheet auto document feeder which felt quite decent to my experience. It is smooth and faster compared to most of its competitors.

Technical Specifications, Pros & Cons of Canon MB5420 Wireless All-in-One Printing Machine

Technical SpecificationsTech Specs

BrandCanon
ModelMaxify MB5420
Dimensions18.3 x 18.1 x 13.9 inches
Weight28.4 pounds
TypeMultifunctional Ink-jet – color
FunctionsPrint, Scan, Copy, Fax, ADF, Duplexing
ResolutionPrint: 600 x 1200 dpi
Scan: 1200 x 1200 dpi
ConnectivityLAN, USB 2.0, USB host, Wi-Fi(n)
ADF Capacity50 sheets 
Paper Trays2 trays of 250 sheets each
Pros
  • 500 sheet capacity
  • Large, easy to use colour touch screen
  • One-pass duplex printing and ADF scanning
Cons
  • Copying felt slightly slower
  • Ink cartridges are little expensive

Final Verdict

This printer can be the right fit for moderate office needs. It has everything that an office demand. Printing speeds are decent and impressive auto document feeder performance. One pass dual scan option is pretty much useful when you have a lot of scanning jobs to deal with. Above everything, it offers a wider range of connectivity options for making your job easier. For the price it is being offered, it is worth some room in your Wishlist.


Best ALL In One Printers 2020 Buying Guide How to Choose Wisely

If you have made it till here, we assume that you have gone through our Best All-in-One Printers picks. However, the word BEST cannot be generalized, never! Something that worked for me might not work for you, the same way. It is because of the fact that we all have our own set of requirements. So, it is important to better understand your requirements before you take a final dig at anything. To make you decide what are all the things that you should look into before deciding on a printer, we have quoted down a few features that contribute to making the best all-in-one printer.

What is an All-in-One Printer?

An all-in-one printer is essentially a printer that is designed to handle multiple functionalities which most budget printers lack. A typical all-in-one printer includes all or a few of the following functionalities – printing (color/black and white), copying, scanning, faxing, multiple paper trays, duplexing, auto document feeder technology, Optical Character Recognition.

The best all In One Printer is a result of a few trade-offs. Firstly, they are costlier compared to a regular printer. They do demand more attention and maintenance. On the other hand, they also demand a lot of space in your home or office as most of them are of larger footprints. If you are in accordance with these trade-offs you can go ahead with buying one of the top all-in-one printers available in the market.

Some capabilities of an all-in-one printer are mentioned below, go through them to decide which of them are under your requirement list.

All in One Printers are also called as Multifunction Printers

Color or Monochrome Printers –

This is the major deciding point of your budget. A decent all-in-one printer with colour printing capabilities should cost you a fortune while a good monochrome all-in-one printer is pretty much affordable. If your print jobs contain a lot of colour material, it is advisable to go with a colour option if not a good monochrome printer should come to your rescue.

Laser or Inkjet Printers –

‘Which is better, Laser Printers or Inkjet printers?’ This debate has the potential of leading to another world war, I’m afraid. There is always a discussion going on about this. However, we cannot clearly conclude a winner here as each of them has got their own advantages and disadvantages. The laser printers are very economical when it comes to printing costs while the inkjets are on the pricier side. When it comes to the performance, the laser printers are very much suitable for document types that contain a lot of text. While the inkjets are very good at printing graphics with utmost details. And if we have to speak about the printing speeds, the lasers have got an upper hand.

Scanner Capability –

It cannot be an all-in-one printer if it misses out on this feature. A scanner helps in digitizing documents to your computer. Some all-in-one printers can scan stuff directly to an attached USB drive or even your SD Card while some have the superpower of scanning your stuff to a cloud drive or to a local FTP server or even a NAS service. All the printers that we have suggested above can handle all of these features.

When we talk about a scanner, the first aspect of it that should come to our mind is the scan resolution. Scanners with higher resolutions are known to yield better scanning quality. Now you might wonder which numerical figure you should go with. When scanning documents with text are concerned, a scanner with a resolution of 300 dpi should suffice the need. If you intend to scan images, a scanner with a minimum resolution of 600 dpi should serve the purpose well. However, most top all-in-one printers on the market come with a scanning resolution of over 600 dpi. Some of them offer a resolution of 1200 dpi which is commendable as scanners with such resolution figures can capture details to a greater extent especially when scanning photos are concerned.

Expert Wisdom:

DPI stands for dots per inch. It implies the number of dots the printer can print in an inch. Higher the DPI more will be the quality of the print. However, with higher dpi, toner consumption will be more. That means a print of 1200 DPI consumes more toner than that of a 600 DPI print.

Copier Capability –

The copier function is pretty much self-explanatory. You feed in a document or a photo, it gets you a copy of the same. Most or almost every all-in-one printer offers the copier function while some are innate in producing stunning quality copies. Any copier that offers a resolution of 300 dpi or above can be considered ideal for the purpose. However, there are some all-in-one printers that can offer greater copier resolutions. Some even use the interpolation technique to enhance copier quality. It is important to check on your copier needs before you choose to buy a printer if you are a person who doesn’t use the copier much, uncheck it on your list.

Faxing –

Fax or facsimile is an old school technology of sending a document, that can either be a text or an image, over a telephonic line. The printer or the fax machine at the receiver’s end is associated with a telephonic number which can serve as the receiver’s identity for receiving documents. Traditionally, the fax machines used to have a dedicated telephone line to send and receive faxes via phone networks. However, as the internet overruled the telephone industry, fax technology has also moved to the internet. The present day’s faxing technology is known as internet faxing.

The faxing isn’t everyone’s cup of tea. Most people don’t consider using this as there are other technologies which are more sophisticated than faxing. For instance, the email is widely used to share documents online. However, if you’re a faxing guy, most all-in-one printers in the market include this feature.

Connectivity –

The connectivity options are another important aspect to look at while considering to buy a good all-in-one printer. An all-in-one printer doesn’t make sense if it doesn’t possess wireless functionality. Most Wi-Fi supported printers do support the Wi-Fi Direct feature which enables the user to directly connect to the printer without the need for an external network router. Besides the Wi-Fi functionality, there are other essential connectivity features that make life more sophisticated. Some of which are cloud printing, NAS Support, dedicated mobile application, Apple AirPrint support, NFC connectivity, etc.

Most all-in-one printers are standalone that means, they can print from a connected USB drive or an SD card without the need of connecting them to a computer.

Other Important Functions –

Apart from the capabilities mentioned above, there are a few other important things that demand your attention while choosing an all-in-one printer. Some of which are,

Duplexing:

Duplex Printing is a feature that lets the printer print pages on both sides without having to turn the page manually. It is very essential especially when you are to print a lot. An all-in-one printer isn’t complete without the support for duplexing.

Auto Document Feeder:

As the name says, it enables the feeding of documents automatically. Suppose you have a document with 20 pages and you want to scan it. All you gotta do is to throw the document at a good all-in-one printer with auto document feeder capability and relax as it does the job for you. With ADF enabled, you don’t have to go through the pain of manually inputting the sheet after the sheet. However, the ADF capacity is limited to a certain number of sheets. For a typical all-in-one printer, a 50 sheet ADF capacity is considered decent.

Paper Trays:

Trays help accommodate different sizes of papers on a printer. Most general printers will only have one paper tray. With a greater number of trays, the more will be its paper capacity. However, most all-in-one printers come with two trays which is very advantageous for a generous printing job. A tray capacity of 250 or more can make a good all-in-one printer. However, there are printers in the market that can provide over 500 sheet capacity. Choose a printer according to your need.

Printing Speeds:

Printing speed is the most underrated feature of a printer. You will not understand its importance unless you print in larger volumes. Decent printing speed in an all-in-one printer will make it ideal for the purpose. Most moderate printers can print at a speed of over 20 ppm while a high-end printer can print at speeds from 40 – 80 ppm. However, there are many factors that the speed is dependent on. For instance, a laser printer can print faster than an inkjet printer.

Cost Efficiency:

Cost efficiency is another important factor to be sure upon while thinking of the best all-in-one printer. The lesser average printing cost will make a printer cost-efficient. It is very important to stick to a cost-efficient printer as it is going to benefit you in the long run especially with larger print jobs. Almost all the printers that we have mentioned above are sorted with keeping the cost-efficiency in mind.

Wide Format Support:

The wide-format functionality is not everyone’s cup of tea to opt for but if you are a person who loves to print stunning photos either of your personal interest or for your business demands, the wide format printers come to your rescue. However, wide-format support alone will not help you, it is important to choose a printer with decent resolution and colour accuracy to deal with your photo printing needs.

Duty Cycle:

Duty cycle is the other important but not the much-spoken aspect of an all-in-one printer to look at. It represents the absolute number of pages that can be printed per month at the rated print quality of a printer. In other words, the duty cycle is intended to show how much a given printer can produce over a one-month period without any errors or jams. Choosing a printer with a larger duty cycle figure should help you especially when you expect your printer to be workhorse handling all of your stuff.

Supporting Software tool/OCR Support:

All-in-one printers often come with a dedicated software tool to help you have better control and to organize your work with ease. There are some printers that come with OCR support. OCR stands for Optical Character Recognition which essentially means, a technology intended to recognize and extract text from the scanned documents. This text can be helpful when you plan to reproduce a digital form of the original document or searching your document from the bunch of copies is made simple.

Frequently Asked Questions About All In One Printers 2020

Which is the best inexpensive All-in-one printer?

If you are looking for a printer that doesn’t cost you a fortune while serving multiple needs, you must consider having the Canon PIXMA TS6320. It is by far the cheapest all-in-one printer with a decent performance. Check Best All In One Printers 2020 Here

Which is the best all-in-one printer for home purpose?

The Brother Inkjet Printer MFC-J5845DW is an ideal choice if you consider buying the best all in one printer 2020 for your home purpose

Which is better, Laser Printers or Inkjet printers?

We cannot clearly conclude a winner here as each of them has got their own advantages and disadvantages. The laser printers are very economical when it comes to printing costs while the inkjets are on the pricier side. When it comes to the performance, the laser printers are very much suitable for document types that contain a lot of text. While the inkjets are very good at printing graphics with utmost details.

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