The best all-in-one printer for the home office is the one that can do everything you need it to. It should be able to print, scan, copy, and fax. It should also have a scanner that can handle both simple and complex documents.
All-in-one color laser printers are the most advanced type of printers on the market today. They offer high-performance printing and scanning at an affordable price, AIO printers with cheap ink are also a good option when you need a printer with low running costs. Compact all-in-one printers are great if you don’t have much space in your office or home office. as they take up less space than other types of printers.
Read Our Other Printers' Unbiased Reviews: i. Best Sublimation Printer - ii. Best 11X17 Color Laser Printer - iii. Best Negative Scanner
Despite living in the digital age, we are still susceptible to the need to print something. Dude, the hard copy has its way, even today. Trust me, it isn’t a pleasant experience running after a shop every single time you find yourself in need. If it is an office, you have to have a printer handy. The printer has essentially been a part of our daily lives. But the real challenge is to find the best all-in-one printers in 2023 for your home or office that not only fulfill your needs but are also kinder to your pockets, as there are a plethora of options available on the market, most of which are overpriced for what they offer.
Best all-in-one printers in 2023: Great Laser and Inkjet Multifunction Picks
You don’t have to rub Aladdin’s Magic Lamp and wait for a genie to help you choose one or hit Google’s Search bar with Thor’s Hammer to discover the right printer that works for you. I wonder which genie brought you here; you’re already at the right spot. We at Scanse have curated a list of the Best All-In-One Printers 2023 for your home and office needs and tried to expose those sweet spots that contribute to making a printer ideal for your purpose.
#1. Brother MFC-J995DW: Cheap All-In-One Printer in 2023
We are confident that the Brother MFC-J995DW will tick all of your boxes when it comes to saving space on your home or office desk. – Very low ink costs make this all-in-one printer a smart choice.
|Item model number||MFCJ995DW|
|Printer type||Inkjet Printer|
|Features||AirPrint, Google Cloud Print, |
Brother and Wi Fi Direct (3)
|Product Dimensions||7.7 x 13.4 x 17.1 inches|
|Item Weight||19.2 pounds|
|Operating System Compatibility||Windows 10, 8.1, 8, 7, |
Windows Server 2008, 2008 R2,
2012, 2012 R2,
2016 Mac- OS X v10.11.6, 10.12.x, 10.13.x
|Wireless Printing||Desktop and mobile wireless printing using AirPrint, |
Google Cloud Print,
Brother and Wi-Fi Direct
|Supported Inks||LC3033: LC3033BK, |
|Supported Network Protocols (IPv6)||TFTP Server, HTTP Server, |
FTP Client, NDP, RA,
DNS Resolver, mDNS,
Custom Raw Port/Port 9100,
SMTP Client, SNMPv1/v2c/v3, ICMPv6, LDAP,
Web Services (Print/Scan)
Brother MFC-J995DW AIO Printer Review
The Brother MFC-J995 is a decent, compact all-in-one printer, FAX, copier, and scanner that is well suited for personal, home, or office use. It’s a solid product for a reasonable price. The build quality is decent just as with any other Brother build, and the installation is a cakewalk even for those with no technical knowledge. The prompts on the setup screen should walk you through the installation process.
Overview of this Printer
One thing I liked the most is its demo mode, which scrolls through all its features after a short period of disuse and can be canceled in the Settings/Initial Settings/Misc menu once you’re familiar with the device. However, even with its large ink capacity, it’s really not intended for heavy or enterprise use, but trust me, it is not going to disappoint a moderate user. It works well with all the operating systems; most of them don’t require manual installation of drivers.
INKvestment Tank System
With the introduction of the new Inkvestment Tank System technology, Brother claims that the device could run for a year without having to replace the cartridges.
With the introduction of this revolutionary feature, a user can keep track of their ink usage. No more running out of ink in the middle of an important or time-sensitive print job. It also gives an estimation of the remaining page counts that can be printed with the total available ink in the cartridges.
The Brother MFC-J995DW can print at a speed of 12 pages per minute (ppm) for monochrome pages and 10 ppm for color, which isn’t great but a decent deal, I would say. Photo printing is fairly slow, at over a minute for a 4×6 print, but the results are very good for a four-color printer.
It has a bunch of connectivity options with WIFI, Ethernet, and USB, as well as NFC for Android and Apple Print. You can print and scan with any and all devices connected to your WIFI or in close proximity. There are USB and SD Card ports built-in, making printing from or scanning to connected cards and devices easy.
Colored touch screen
This printer comes equipped with a 2.7-inch colored touch screen, which makes things simpler. The touch screen is very responsive and easy to operate. On-screen instructions help make the device more user-friendly.
Expert Tip: I found that in order to get a truly nice color, you need to set the default to "vivid" in the property's menu while printing photos.
Brother MFC-J995DW – Verdict
Be it for home or office, the Brother MFC-J995DW fits in well. However, it isn’t meant for extensive usage, but you will not be disappointed as a moderate user. The connectivity options it has are commendable. Starting from Wifi to NFC, it packed everything so well while still being compact. Printing speeds are a little slow, but if you aren’t a speed fanatic, this little Brother is worth a try. With a little tweaking, I fell in love with this printer. Take my word for it: if I liked it, you will too.
#2. HP LaserJet Pro M227fdw: Best All-in-One Laser Printer
If printing in color isn’t your concern, the HP LaserJet Pro M227fdw can be an ideal choice among all-in-one printers from the HP brand.
|Printer type||Back and white Laser Printer|
|Dimensions||16 x 15.9 x 12.3 inches|
|Supported document sizes||3 x 5 to 8.5 x 14, Letter, Legal, Envelope|
|Input/Output sheet Capacity||260 sheets, 150 sheets|
|Auto Document Feeder||Yes/35-sheet|
|Printing Speeds||30 ppm|
|Print Quality/Scan Quality||1,200 x 1,200 dpi/600 x 600 dpi|
|Connectivity||Ethernet, Wi-Fi, USB, NFC|
HP LaserJet Pro M227fdw Wireless Laser Printer Review
With the advent of the HP LaserJet Pro M227fdw wireless laser printer, printing, scanning, copying, and faxing became simpler. The only downside of this printer is that it can only print in black and white, and if you can get away with this, there isn’t another disappointment, I assure you. This printer comes equipped with a 35-sheet auto document feeder, making it suitable for office chores.
It offers Rich Features
It is Amazon Dash replenishment ready, so ordering a new cartridge is no longer a hassle. Also, the device supports Amazon Alexa, meaning you can control its functionalities using voice commands, which I would say is yet another decent feature. Printing speed is something to be spoken of; this device can print at a speed of 30 ppm.
This monochrome printer can do wonders for you. It has a printing resolution of 1,200 x 1,200 dpi, which can produce vivid text and pictures in your prints.
The HP LaserJet Pro M227fdw boasts a printing resolution of up to 1200 x 1200 dpi, while it can copy at a resolution of 600 x 600 dpi. HP claims that it has adopted HP FastRes 1200 and HP ProRes 1200 technologies for the enhancement of image quality.
The HP LaserJet Pro M227fdw comes equipped with a 2.7″ touch screen display, which makes the device more interactive. Its display made me feel like a pilot sitting in a cockpit with every control at my fingertips.
The device comes with a wide range of connectivity options, both wireless and wired. It supports Apple AirPrint, Google Cloud Print 2.0, HP ePrint, Mopria Print Service, wireless direct printing, printing from a USB flash drive, scanning to email, saving to a network folder, scanning to the cloud, and the list is endless.
HP LaserJet Pro M227fdw – Verdict
If printing in color isn’t your cup of tea, the HP LaserJet Pro M227fdw could be a possible match. The device keeps the balance between speed and quality. Be it an office or home, the HP LaserJet Pro can be an ideal choice. However, if your budget is a little higher, you could opt to go for the HP LaserJet Pro M428fdw, which has a better tray capacity and monthly duty cycle.
Alternative Recommendations: HP LaserJet Pro Multifunction M428fdn
#3. Epson WorkForce WF-7720: Premium All-in-One Inkjet Printer
If you are a photo freak, the Epson WorkForce WF-7720 would do wonders for you. It is an expensive multifunction wireless printer.
|Printer type||Inkjet Printer|
|Product Dimensions||19.1 x 22.3 x 13.4 in.|
|Connectivity||Wi-Fi, USB, Ethernet, email print, |
Epson iPrint App, Apple® AirPrint®,
Google Cloud Print™,
Android printing, Fire™ OS printing
|Display Type||4.3” color touchscreen|
|Maximum Resolution||4800 x 2400 dpi|
|Scanner Resolution||1200 x 2400 dpi|
|Supported Paper Sizes||3.5″ x 5″, 4″ x 6″, 5″ x 7″,|
8″ x 10″, 8.5″ x 11″,
8.5″ x 14″, 11″ x 17″,
13″ x 19″, A4, A6,
Half Letter, Executive
Epson WorkForce WF-7720: A Masterpiece of Inkjet Printer Review
The Epson WF-7720 doesn’t fit everyone, but a few who would judge a printer essentially on its photo printing capabilities may find it appealing. This little beast can print photos on a 13” x 19″ sheet of paper with impeccable quality at a maximum resolution of 4800 x 2400 dpi. There is no point in choosing this if you don’t plan to go with larger prints. This isn’t for those who print a lot, but for occasional printing chores, this will find a carpet along the way.
It has rich features.
The All-In-One printer can scan to a flash drive, to a cloud drive, to email, to FTP, or to a network folder. It can also save scanned images in a variety of file formats, including Bitmap, PNG, TIFF, JPEG, Multi-TIFF, PDF, and Searchable PDF. That is a lot, isn’t it?
The versatility is something that caught my eye about this printer. It supports a wide range of document sizes, from 3.5″ x 5″ to 13″ x 19″ and everything in between. Lately, it has been my favorite printer for printing photo posters.
One cannot skip without talking about its resolution. It produces prints at a maximum resolution of 4800 x 2400 dpi and can scan at a resolution of 1200 x 2400 dpi. These figures help the printer produce the finest possible outputs.
The connectivity options are plenty. From Wi-Fi, USB, and Ethernet to Email Print, it has everything that you would find in a printer of this era. It supports different operating systems, from the most popular ones to the least used; it covers everything.
The 4.3″ color touchscreen makes it easy to navigate through the printer’s various features. One doesn’t need to rely on a PC in order to get things done.
The mobile app comes with a ton of features and a minimal graphical interface. There is nothing fancy to say about it, but it does things as it is supposed to. However, the PC software that came with the device felt a little strenuous to use.
Epson WorkForce WF-7720 – Verdict
This printer is not suitable for those who print a lot every day. The prime reason for including this printer in this list is the fact that most people will go through the job of printing posters for their homes and offices. Posters demand a decent printer with higher resolution and dynamic range.
Who else can deal with photos better than Epson? Moreover, the Epson WorkForce WF-7720 is a wide-format printer that supports prints of sizes up to 13″ x 19″. However, if printing is your only need and you don’t care for the scan, fax, and copy functions, the Epson Expression Photo HD XP-15000 should impress you more.
Alternative Recommendations: Epson Expression Photo HD XP-15000
#4. Brother MFC-L5900DW: A Good Value All-In-One Printer for Office Use
The Brother MFC-L5900DW can be one of the best all-in-one printers in 2023 available for office use at a cost under $500.
|Printer type||Monochrome Laser Printer|
|Dimensions||19.10 x 16.80 x 19.50 inches|
|Resolution||Print: Up to 1200 x 1200 dpi |
Scan: 1200 x 1200 dpi
|Max Paper Size||8.5 x 14 inch|
|Connectivity||USB, Gigabit Ethernet, Wi-Fi|
|Other Features||3.7″ Color Touchscreen display, |
70-page Auto-Document Feeder,
Print from Scan to Cloud Services,
USB Host to print from scan to your USB flash memory card
Brother MFC-L5900DW AIO Laser Printer – Review
Brother needs no introduction; the brand itself speaks volumes in the printer and scanner industry. The Brother MFC-L5900DW is one of the best multifunction monochrome printers available on the market, specifically designed for business places like offices and workgroups. It can produce stunning prints while being economical. The scanner has a 70-sheet ADF feature, which is essential for office usage. It has a 3.7-inch color touch-screen display that makes interaction simple.
properties of Brother MFC-L5900DW
It has a 250-sheet paper tray that automatically adjusts to letter- or legal-size paper. The printing speeds are something to be spoken about; it can print at an impeccable speed of 42 ppm. It can scan at resolutions up to 1200 x 1200 dpi. The scan results are also crisp and clear.
It can print 42 pages per minute, as the company claims. However, it is almost the same in our testing. The average printing speed came out to be 42 ppm, and the first print took 7 seconds.
The printer boasts decent resolution figures, with the maximum printing resolution being 1200 x 1200 dpi and the maximum scanning resolution being 1200 x 1200 dpi. It can copy documents up to a resolution of 1200 x 600 dpi.
Ease of Use
The 3.7-inch color touchscreen lets users play with the settings while having control over the print job. Users don’t have to struggle with the settings, as everything is pretty much self-explanatory.
The monthly duty cycle of the Brother MFC-L5900DW is 50,000 pages. However, the recommended volume per month is 3,500 pages, which is adequate for medium-duty jobs.
Connectivity and Versatility
This is one of the most versatile options available in the Brother line-up, with supported page sizes ranging from 3 x 5 in. to 8.5 x 14 in. The Web Connect feature provides direct access to Google Drive, Evernote, OneDrive, OneNote, Dropbox, Box, Facebook, Flickr, and Picasa Web Albums. The device supports almost every operating system, from Windows to Mac, and also the server editions.
Brother MFC-L5900DW – Verdict
When it is a page or two once in a while, it is exempt, but printing speed does matter if you have to print a lot of stuff every now and then. That is when the Brother MFC-L5900DW All-In-One printer comes to your rescue. The printer has a decent build and can last longer even if used extensively.
However, like every other device, the Brother MFC-L5900DW has some shortcomings in terms of performance. The printing quality is poor in the case of graphical content. If you’re a texter, this could be your champion. If you would like to spend your $400 on a multifunction printer,
#5. HP OfficeJet Pro 9025: The Best Multifunction (AIO) Home Use Printer
The HP OfficeJet Pro 9025 All-in-One Printer is one of the few good options available for less than $300.
|Model||OfficeJet Pro 9025|
|Type||Ink-jet – color|
|Product Dimensions||12.5 x 17.2 x 15.6 inches|
|Display type||2.65″ Color Touchscreen|
|Features||Automatic Document Feeder (ADF),|
Two Paper Trays
|Copying: 600 x 600 dpi (mono / Color)|
Printing: 1200 x 1200 dpi (B/W), 4800 x 1200 dpi (Color)
Scanning: 1200 x 1200 dpi
|Ports||4 pin USB Type A, RJ-11, RJ-45|
|Functions||copier, fax, printer, scanner|
|Tray Capacity||ADF – 30 sheets|
Input Tray – 500 sheets
Output Tray – 100 sheets
HP OfficeJet Pro 9025 All-in-One Printer Review
Hewlett-Packard (HP) has been in the game for quite a while now and understands how it is played. It constantly listened to what the users had to say about its previous models and optimized the HP OfficeJet Pro 9025 just the way they wanted. This printer is engineered so well, despite being compact for what it offers. They managed to accommodate two trays, which can hold up to 600 sheets in total.
It has an auto document feeder of 35 sheets which isn’t bad for a printer of this size and price. However, in our testing, the ADF isn’t so efficient and is a bit glitchy at times. The image quality via the document feeder could have been improved. Printing and scanning speeds were decent.
The HP OfficeJet Pro 9025 All-in-One Printer can print at speeds up to 24 ppm in black and 20 ppm in color. It comes with a 35-sheet, 2-sided auto document feeder that does things without your intervention. The device comes with a feeder capacity of 500 sheets, which is sufficient to carry out moderate printing tasks.
The scanner on this device is fast and flawless. In our testing, it produced a color scan in just 12.5 seconds, which I would call incredible for an all-in-one printer. The copier also seems promising because it can easily carry anything that you throw at it.
Intuitive User Interface
The user interface is quite simple to understand, and most of the features are self-explanatory and require no knowledge about the printers. The 2.65-inch color touch screen should be rewarded here. It is very responsive and makes navigating through the menus easier. There is a privilege to group commonly used operations under the “Smart Tasks” section on the home screen for quicker access, which is very helpful.
The device offers a wide range of connectivity options you could try. One can use it by connecting it to a Wi-Fi network or using the built-in Wi-Fi direct feature. Aside from that, it has a LAN port, two modem ports (RJ-11), and a USB Type-B or Type-A port. The best part is that the USB host port is present on the front side of the printer, making it easily accessible.
Printer Mobile Application
My experience with the dedicated mobile application won my heart. It is very cleverly engineered to help you interact with your printing guy better. The interface is clean and clutter-free, making its way to my favorite list. I almost forgot to mention that this guy goes very well with both Alexa and Google Voice assistants. You can control most of its functions with your voice.
HP OfficeJet Pro 9025 – Verdict
The HP OfficeJet Pro 9025 is one of the top all-in-one printers available on the market. It is quick and efficient while remaining compact and well-designed. The printer itself feels quite sturdy and can withstand heavy workloads while being more economical than most other inkjet printers in its lineup.
When it comes to features, the auto document feeder and duplexing printing and scanning help this device earn its place on your office desk. However, the ADF feature on this device can get crazy at times.
Expert Tip: Knowing Your Printer’s IP Address We might need to know our printer's IP address for different reasons, like adding it to your workgroup or integrating it with one of your custom servers. We are all fond of tweaks, aren’t we? Of course, there are many ways to know your printer’s network IP, but the simplest and my favorite way of doing it is by using a minimal program called Fing. Fing is basically an application available for both Android and iOS developed with a completely different notion, but let us just stick to our purpose for now. The application's navigation is fairly straightforward. Once you’re done installing the app, connect your phone to the same network to which your printer is connected (wired/wireless) and open the Fing application. Your Wi-Fi network is shown, along with the list of IP addresses and Mac addresses of other devices connected to your network, Identify your printer.
#6. Canon MB5420 – Best Compact all in one Printer for Office
Good output quality, generous paper capacity, and low running costs make the Canon MB5420 the best all-in-one printer for your office and business use.
|Dimensions||18.3 x 18.1 x 13.9 inches|
|Type||Multifunctional Ink-jet – color|
|Functions||Print, Scan, Copy, Fax, ADF, Duplexing|
|Resolution||Print: 600 x 1200 dpi|
Scan: 1200 x 1200 dpi
|Connectivity||LAN, USB 2.0, USB host, Wi-Fi(n)|
|ADF Capacity||50 sheets|
|Paper Trays||2 trays of 250 sheets each|
Canon MB5420 AIO Printer Review
The Canon Maxify MB5420 offers business-class features at a considerable price. It is expensive for a home printer, but if you consider buying it for a small to moderate business, it is worth the price. Canon has had enough expertise in the printing industry, as it has been in the race for ages now.
The Canon Maxify MB5420 is one of Canon’s finest works so far. From conventional to contemporary, it has everything in its bag that you would need in a decent all-in-one printer. Its 3.5-inch screen made it more intuitive in terms of operation. Most of the menu items are intelligible and don’t need any operational assistance.
Printing Speed and Quality
The Canon Maxify MB5420 isn’t the fastest all-in-one printer out there, but it has a decent printing capability of 17.5 pages per minute, which is significantly faster than its competitors, the HP OfficeJet 7720 and the pricier Epson WorkForce Pro WF-6590. The quality seems very decent, and in my first impression, it felt like laser output: crisp and clear.
Copying and Scanning Speed
The Maxify MB5420 made a black-and-white copy quickly, in just 7.6 seconds, while the color copy took 13.4 seconds. The MB5420 made a 600-dpi scan to JPEG format in 31.7 seconds. It can scan both sides of a two-sided document at the same time, which helps speed up the scanning process. In our testing, this device made a 600-dpi scan to JPEG format in 31.7 seconds.
Setup and Operation
Setting up this printer is a cakewalk; all you have to do is follow the onscreen instructions shown on its 3.5” touchscreen display. Setting up the Wi-Fi is swift if you make use of the WPS feature. If your Wi-Fi router supports the WPS feature, just press the WPS button, and you will get connected to your printer in a flash without going through the pain of entering your WIFI password.
Mobile and Cloud Support
The days of doing things manually are long gone. With the Canon Maxify MB5420, you can literally upload your scans to Evernote, DropBox, Google Drive, and OneDrive. It also supports Google Cloud Print, which lets you send documents to your printer from any web-connected computer, smartphone, or device. Moreover, there is a dedicated application for both Android and iOS devices that lets you explore tons of other features.
Auto Document Feeder (ADF)
The Canon Maxify MB5420 is equipped with a 50-sheet auto document feeder, which felt quite decent in my experience. It is smooth and faster compared to most of its competitors.
Canon MB5420 – Verdict
This printer can be the right fit for moderate office needs. It has everything that an office demands. Printing speeds are adequate for an automatic document feeder.
The one-pass dual-scan option is pretty useful when you have a lot of scanning jobs to deal with. Above all, it offers a wider range of connectivity options for making your job easier. For the price it is being offered, it is worth some room on your wishlist.
Also Read: Best 11X17 Printers 2023 – Buying Guide
AIO printers for different use cases
All-in-one printers are a great solution for those who need to print, scan, and copy. These printers are perfect for people who work from home or have a small office. They don’t take up much space and can be easily tucked away when not in use.
best all-in-one printer for occasional use
The Epson WorkForce WF-7720 is a great all-in-one printer for occasional use. It is a compact home office printer that can do everything you need it to do without taking up too much space on your desk.
One of the best features of this printer is its size. This machine takes up less than a square foot of space and has a small footprint. It’s so compact that you can fit it just about anywhere in your home or office, even on your desk if you have the space for it.
This printer is ideal for those who want to have a multifunctional device but don’t need to print that often. It’s not the best option for those who need to print more than 20 pages per month.
best all-in-one printer for small businesses
A printer is an essential part of any small business’s office. As a matter of fact, it is now a necessity. Without one, you will not be able to print important documents and other materials that are needed to run your business smoothly.
The Canon MB5420 is perfect for small businesses because it has everything you need in one machine, from printing, faxing, and scanning to copying and faxing. It also has a built-in automatic document feeder that can scan up to 50 sheets at a time. This AIO printer for small businesses also has an easy-to-use touchscreen display that makes it possible to create copies and scans without using any paper or ink.
Which All-In-One Printer Is Best For Home Use?
The HP OfficeJet Pro 9025 is an all-in-one printer that can be used for home use. This printer has a built-in scanner and fax machine, as well as being able to print, copy, and scan. The HP OfficeJet Pro 9025 is able to print at up to 28 ppm in black and white and up to 20 ppm in color. It also has a touch-screen panel with a 2.5-inch display that allows you to control the device without using the buttons on the front of the printer. This printer also comes with an ink level indicator so you know when it is time for new ink cartridges.
This all-in-one printer by HP is perfect for home use because it has everything you need in one machine. The HP OfficeJet Pro 9025 can print, copy, and scan at speeds of up to 20 ppm in color or 28 ppm in black and white, which are great speeds for home use printing needs. It also comes with a touch-screen panel that allows you to control
All-in-one printers buying guide in 2023
If you have made it till here, we assume that you have gone through our Best All-In-One Printers picks. However, the word BEST cannot be generalized, never! Something that worked for me might not work for you, the same way. It is because of the fact that we all have our own set of requirements. So, it is important to better understand your requirements before you take a final dig at anything. To make you decide what are all the things that you should look into before deciding on a printer, we have quoted down a few features that contribute to making the best all-in-one printer.
What is an all-in-one printer?
An all-in-one printer is a type of printer that can scan, copy, fax, and print. They are also known as “multifunction printers” in other ways.
They are usually more expensive than other types of printers, but they are more convenient to use. It saves space because it is a single machine that does all the work. It can be used for both personal and professional purposes.
The best all-in-one printer is the result of a few trade-offs. Firstly, they are costlier compared to a regular printer. They do demand more attention and maintenance. On the other hand, they also demand a lot of space in your home or office, as most of them have larger footprints. If you agree with these trade-offs, you can go ahead and purchase one of the best all-in-one printers on the market.
Color or Monochrome Printers –
This is the major deciding point in your budget. A decent all-in-one printer with color printing capabilities should cost you a fortune, while a good monochrome all-in-One printer is pretty much affordable. If your print jobs contain a lot of color material, it is advisable to go with a color option if a good monochrome printer cannot come to your rescue.
Laser or Inkjet Printers –
‘Which is better, Laser Printers or inkjet printers? This debate has the potential to lead to another world war, I’m afraid. There is always a discussion going on about this. However, we cannot clearly conclude a winner here as each of them has their own advantages and disadvantages.
The laser printers are very economical when it comes to printing costs, while the inkjets are on the pricier side. When it comes to performance, laser printers are very suitable for document types that contain a lot of text. while the inkjets are very good at printing graphics with the utmost details. And if we have to speak about the printing speeds, the lasers have the upper hand.
Scanner Capability –
It cannot be an all-in-One printer if it misses out on this feature. A scanner helps in digitizing documents for your computer. Some all-in-One printers can scan stuff directly to an attached USB drive or even your SD card, while others have the superpower of scanning stuff to a cloud drive, a local FTP server, or even a NAS service. All the printers that we have suggested above can handle all of these features.
When we talk about a scanner, the first aspect of it that should come to mind is the scan resolution. Scanners with higher resolutions are known to yield better scanning quality. Now you might wonder which numerical figure you should go with. When scanning text documents, a scanner with a resolution of 300 dpi should be sufficient.
If you intend to scan images, a scanner with a minimum resolution of 600 dpi should serve the purpose well. However, most top All In One printers on the market come with a scanning resolution of over 600 dpi. Some of them offer a resolution of 1200 dpi which is commendable as scanners with such resolution figures can capture details to a greater extent especially when scanning photos are concerned.
Expert Wisdom: DPI stands for dots per inch. It implies the number of dots the printer can print in an inch. The higher the DPI, the higher the print quality. However, with higher dpi, toner consumption will be higher. That means a print of 1200 DPI consumes more toner than that of a 600 DPI print.
Copier Capability –
The copy function is pretty much self-explanatory. You feed in a document or a photo, and it gets you a copy of the same. Most or almost every all-in-One printer offers the copy function, while some are innately capable of producing stunning quality copies. Any copier with a resolution of 300 dpi or higher is good enough for the job. However, there are some all-in-one printers that can offer greater copy resolutions.
Some even use the interpolation technique to enhance copy quality. Before purchasing a printer, it is critical to assess your copying requirements. If you are a person who doesn’t use the copier much, uncheck it on your list.
Faxing or facsimile is an old-school technology of sending a document, which can either be text or an image, over a telephone line. At the receiver’s end, the printer or fax machine is linked to a phone number, which can be used as the receiver’s identity when receiving documents.
Traditionally, fax machines used to have a dedicated telephone line to send and receive faxes via phone networks. But as the internet took over the phone business, fax technology moved to the internet as well. The present-day technology of faxing is known as “internet faxing.”
Faxing isn’t everyone’s cup of tea. Most people don’t consider using this as there are other technologies which are more sophisticated than faxing. For instance, email is widely used to share documents online. However, if you’re a fax guy, most all-in-One printers on the market include this feature.
The connectivity options are another important aspect to look at while considering whether whether to buy a good all-in-one printer. An all-in-one printer doesn’t make sense if it doesn’t possess wireless functionality. Most printers that work with Wi-Fi also have a feature called “Wi-Fi Direct,” which lets the user connect directly to the printer without needing a separate network router.
In addition to Wi-Fi, there are other important ways to connect that make life more sophisticated. Some of these are cloud printing, NAS support, dedicated mobile applications, Apple AirPrint support, NFC connectivity, etc.
Most all-In-One printers are standalone, which means they can print from a connected USB drive or an SD card without the need to connect them to a computer.
Other Important Functions –
Aside from the above features, there are a few other important things to keep in mind when looking for an all-in-one printer. Some of which are:
Duplex printing is a feature that lets the printer print pages on both sides without having to turn the page manually. It is very essential, especially when you are going to print a lot. An all-in-one printer isn’t complete without support for duplexing.
Auto Document Feeder:
As the name says, it enables the feeding of documents automatically. Suppose you have a document with 20 pages and you want to scan it. All you’ve got to do is throw the document at a good all-in-one printer with auto document feeder capability and relax as it does the job for you.
With ADF enabled, you don’t have to go through the pain of manually inputting the sheet after the sheet. However, the ADF’s capacity is limited to a certain number of sheets. For a typical all-in-one printer, a 50-sheet ADF capacity is considered decent.
Trays help accommodate different sizes of papers on a printer. Most general printers will only have one paper tray. With a greater number of trays, the greater will be its paper capacity. However, most all-in-one printers come with two trays, which is very advantageous for a large printing job. A tray capacity of 250 or more can make a good all-in-one printer. However, there are printers on the market that can provide over 500 sheet capacities. Choose a printer according to your needs.
Printing speed is the most underrated feature of a printer. You will not understand its importance unless you print in larger volumes. Decent printing speed in an all-in-one printer will make it ideal for the purpose. Most moderate printers can print at a speed of over 20 ppm, while a high-end printer can print at speeds of 40–80 ppm. However, there are many factors on which the speed is dependent. For instance, a laser printer can print faster than an inkjet printer.
Cost efficiency is another important factor to keep in mind while thinking of the best all-in-one printer. The lower average printing cost will make a printer more cost-efficient. It is very important to stick with a cost-efficient printer, as it is going to benefit you in the long run, especially with larger print jobs. Almost all the printers that we have mentioned above are sorted with cost-efficiency in mind.
Wide Format Support:
The wide-format functionality is not everyone’s cup of tea to opt for, but if you are a person who loves to print stunning photos, either for your personal interest or for your business demands, the wide-format printers come to your rescue. However, wide-format support alone will not help you; it is important to choose a printer with decent resolution and color accuracy to deal with your photo printing needs.
Duty cycle is the other important but less-talked-about aspect of an all-in-one printer to look at. It represents the absolute number of pages that can be printed per month at the rated print quality of a printer. In other words, the duty cycle is intended to show how much a given printer can produce over a one-month period without any errors or jams. Choosing a printer with a larger duty cycle figure should help you, especially when you expect your printer to be a workhorse handling all of your stuff.
Supporting Software tool/OCR Support:
All-in-one printers often come with a dedicated software tool to help you have better control and organize your work with ease. There are some printers that come with OCR support. OCR stands for “Optical Character Recognition,” which essentially means a technology intended to recognize and extract text from scanned documents. This text can be helpful when you plan to reproduce a digital form of the original document or when searching for your document from a bunch of copies is made simple.
Popular FAQs around the web on all-in-one printers
The HP OfficeJet Pro 9025 is the best all-in-one printer for home use. It is a quick and easy way to print in color, black, and white, and offers high-quality printouts.
A printer is a device that enables the user to print documents and photos. It is connected to a computer through a cable or wirelessly. All-in-one printers are printers that can also scan, copy, and fax documents and photos apart from printing. They are usually more expensive than standard printers because they have more functions.
The average lifespan of a printer is around 3–5 years. The lifespan of an all-in-one printer depends on the type of usage it gets as well as its quality. If your printer is used often and you print large amounts of documents, it will wear out faster than if it were only used occasionally for small document prints.
When it comes to choosing the best AIO printer, there are a lot of things you need to consider. But with the right knowledge, you can make a better decision.
1. One of the most important factors is the price. Printers that offer high-quality prints will be expensive, and vice versa. So make sure you know what your budget is before making a purchase.
2. Another factor you should take into consideration is ink and toner pricing because these are usually sold in bulk and they can quickly put a hole in your pocket if you’re not careful about how much ink or toner you use per page.
3. If print speed is important for your needs, then look for printers that offer fast printing speeds because this will save time in case of an emergency when you need to print something urgently.
4. The quality of the prints also needs to be considered because it has an impact on how long your documents will last as well as on how professional they look.
5. Finally, think about connectivity options
Table Of Contents
- 1 Best all-in-one printers in 2023: Great Laser and Inkjet Multifunction Picks
- 2 #1. Brother MFC-J995DW: Cheap All-In-One Printer in 2023
- 3 Brother MFC-J995DW AIO Printer Review
- 4 Overview of this Printer
- 5 INKvestment Tank System
- 6 Page Gauge
- 7 Printing Speeds
- 8 Connectivity options
- 9 Colored touch screen
- 10 Brother MFC-J995DW – Verdict
- 11 #2. HP LaserJet Pro M227fdw: Best All-in-One Laser Printer
- 12 HP LaserJet Pro M227fdw Wireless Laser Printer Review
- 13 It offers Rich Features
- 14 Print Quality
- 15 Resolution
- 16 Control
- 17 Connectivity
- 18 HP LaserJet Pro M227fdw – Verdict
- 19 #3. Epson WorkForce WF-7720: Premium All-in-One Inkjet Printer
- 20 Epson WorkForce WF-7720: A Masterpiece of Inkjet Printer Review
- 21 It has rich features.
- 22 Versatility
- 23 Resolution
- 24 Connectivity
- 25 User Friendly
- 26 Software
- 27 Epson WorkForce WF-7720 – Verdict
- 28 #4. Brother MFC-L5900DW: A Good Value All-In-One Printer for Office Use
- 29 Brother MFC-L5900DW AIO Laser Printer – Review
- 30 properties of Brother MFC-L5900DW
- 31 Printing Speeds
- 32 Resolution
- 33 Ease of Use
- 34 Endurance
- 35 Connectivity and Versatility
- 36 Brother MFC-L5900DW – Verdict
- 37 #5. HP OfficeJet Pro 9025: The Best Multifunction (AIO) Home Use Printer
- 38 HP OfficeJet Pro 9025 All-in-One Printer Review
- 39 Printing Capability
- 40 Scanning Capability
- 41 Intuitive User Interface
- 42 Connectivity
- 43 Printer Mobile Application
- 44 HP OfficeJet Pro 9025 – Verdict
- 45 #6. Canon MB5420 – Best Compact all in one Printer for Office
- 46 Canon MB5420 AIO Printer Review
- 47 Printing Speed and Quality
- 48 Copying and Scanning Speed
- 49 Setup and Operation
- 50 Mobile and Cloud Support
- 51 Auto Document Feeder (ADF)
- 52 Canon MB5420 – Verdict
- 53 AIO printers for different use cases
- 54 best all-in-one printer for occasional use
- 55 best all-in-one printer for small businesses
- 56 Which All-In-One Printer Is Best For Home Use?
- 57 All-in-one printers buying guide in 2023
- 58 What is an all-in-one printer?
- 59 Color or Monochrome Printers –
- 60 Laser or Inkjet Printers –
- 61 Scanner Capability –
- 62 Copier Capability –
- 63 Faxing –
- 64 Connectivity –
- 65 Other Important Functions –
- 66 Popular FAQs around the web on all-in-one printers