9 Best Receipt Scanners and Organizer for 2023 – Portable, Desktop

When it comes to scanning receipts and invoice bills, there are many different options available. From mobile apps to desktop document scanning systems, there is a solution for everyone’s needs. We’ll show you the best receipt scanners and bill scanners on the market so you can make a good choice.

Our favorites are the Fujitsu ScanSnap S1300i, Doxie Go SE, and Brother DS-720D. Receipts are your gems, whether you’re a budding entrepreneur or a busy businessman. They are a record of your expenditures and expenses, helping you to better manage your finances.

Most retailers, hotels, supermarkets, and ATMs use thermal printers to print receipts. Thermal printers use chemically treated paper that turns into text and images when heated. They are faster, sharper, and clearer; most importantly, these thermal printers demand less maintenance.

The Best Receipt Scanners of 2023: Digitalize and organize your physical invoices.

Now that we have learned why it is so important to get our receipts scanned in time, finding a good receipt scanner that is versatile and works just as it should isn’t a hassle. To help you choose the best receipt scanner that does everything, from scanning your receipts to organizing them, we have curated a list of a few products below. Some of these are the result of our extensive research, while others are based on what people tell us they want.

With the right receipt scanner, it’s easier than ever to keep track of your purchases. Advanced features like optical character recognition (OCR) technology makes it simple to read scanned images. Some models will even automatically extract all the data from receipts for easy sorting later.

List Of The top Receipt Scanners In 2023

1. Fujitsu ScanSnap IX500 – Best Receipt Scanner in 2023 [Editor Choice]

2. Doxie Go SE Wi-Fi – The Best Portable Receipt Scanner in 2023 [Portable Recommended]

3. Epson WorkForce DS-40 – Best Wireless Portable Receipt Scanner

4. Brother DS-720D – Best Portable Duplex Receipt Scanner

5. Brother Imagecenter ADS-2000 – High Speed Business Receipts Scanner

6. Fujitsu ScanSnap S1300i – Best Desktop Color Receipt Scanner 2023

7. Vupoint Solutions Magic Wand – True Portable Receipt Scanner with Color Display

8. Epson WorkForce ES-500W – Wireless Duplex Receipt Scanner for PC and Mac

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#1. Fujitsu ScanSnap IX500 – Best Receipt Scanner 2023

Fujitsu ScanSnap IX500 – Review

If I had to define the Fujitsu ScanSnap IX500 in one word, I would call it a workhorse. This scanner has a 50-sheet document auto-feeder and can scan documents on both sides. It has an incredible scanning speed of 25 double-sided sheets per minute. The maximum scan resolution is 600 dpi, which is more than the needed resolution for a typical receipt.

What makes the Fujitsu ScanSnap IX500 stand out is its versatility. In addition to receipts, it can scan and organise business cards. However, for the maintenance of the contacts from scanned cards, you will fall in need of a software tool like Fujitsu ScanSnap or CardMinder.

Versatility

The Fujitsu ScanSnap IX500 is a beast in terms of versatility. It supports various paper sizes for scanning. It can scan documents, photos, drawings, handwritten notes, receipts, and business cards.

Auto Document Feeding (ADF)

It comes with a 50-sheet feeder capacity. The Auto Document Feeding Technology feeds the scanning material automatically into the scanner, minimising the human effort.

Scanning Speed

The Fujitsu ScanSnap IX500 is an incredibly powerful and versatile document scanner. It can scan up to 25 sheets on both sides in one pass, making it easy for the user to quickly capture their documents. The IX500 also features a 50-page automatic document feeder, which allows users to quickly scan large amounts of documents.

Resolution

The Fujitsu ScanSnap IX500 is designed to make it easier to scan documents, photos, and other materials from paper or digital sources. High-resolution scanning capabilities up to 600 dpi (dots per inch). Automatic image optimization features such as color detection, angle rotation correction and shadow elimination so your scanned images look their best.

Connectivity

The Fujitsu ScanSnap offers a wide range of connectivity options for a reliable and hassle-free scanning job. It can be connected to a PC or MAC using a USB cable for easier scanning tasks. Alternatively, you can even connect to a tablet or a smartphone using its Wi-Fi connectivity feature.

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#2. Doxie Go SE Wi-Fi: The Best Portable Receipt Scanner in 2023

Doxie Go SE Wi-Fi – Review

The Doxie Go SE comes with a rechargeable battery for using it on the go. What makes it even more portable is the fact that it doesn’t need a computer for its operation. One can directly insert and scan documents and store them on the SD card that simple.

The Doxie Go SE can store up to 4,000 scans before having to sync it with the computer. It also comes with a handy software tool that lets you organise and share the scanned documents across various social and cloud platforms.

Portability

The Doxie Go SE is the most compact and portable device in the range of receipt scanners. It can be easily carried anywhere because it takes up less space in your travel bag. Also, it doesn’t need a computer for its operation. The battery lasts for a solid 400 scans.

Scanning Speed

The Doxie Go SE can scan a full-sized colour document in under 8 seconds. With simple one-touch scanning, users can quickly create digital versions of their documents. Built-in Wi-Fi means you can send scans to your computer or mobile device for easy storage and sharing.

Resolution

With the Doxie Go SE device, users can get a high-quality scan every time. 600 dpi resolution is ideal for capturing text and illustrations in sharp detail. It also allows its users to save their scans as PDFs without having to use additional software or hardware.

Software Tool

It comes with a software tool that makes it easier. The software has an option to directly share the scanned documents to cloud services like Dropbox, OneNote, Evernote, and iCloud Drive.

Connectivity

The device has a USB port for interfacing with PC software. However, you won’t need to connect it to a computer all the time. The device can scan and store the documents directly to a Micro SD card.

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#3. Epson WorkForce DS-40: Best Wireless Portable Receipt Scanner

Epson WorkForce DS-40 – Review

Yet another super-compact receipt scanner The Epson WorkForce DS-40 has an incredible resolution of 1200 dpi, making it a beast scanner. It supports a wide range of scanning materials, from plastic business cards to glossy presentations.

The Epson WorkForce DS-40 cannot work on its own; it needs to be connected to a computer. The device comes with a software tool that makes the scanning task easier.

Resolution

It has an impeccable resolution of 1200 dpi. The higher the resolution, the more appalling the image will be. However, for scanning documents and receipts, a resolution of 600 dpi is more than enough.

Portability

The Epson WorkForce DS-40 weighs only about 1.1 pounds, making it easy to carry. However, for scanning a document or a receipt, this device needs to be connected to a computer or a smartphone.

Scanning Speed

The Epson WorkForce DS-40 scanner can scan documents in both color and monochrome. Built-in OCR technology allows users to convert scanned text into editable forms such as Microsoft Word or Excel files. Compatible with Windows and Mac operating systems, making it easy for anyone to use.

Cloud support

The scanned documents can be uploaded to popular cloud services like Google Drive, Evernote, SharePoint, OneNote, SugarSync, and Dropbox.

Connectivity

The device has a wireless connectivity feature. It uses Wi-Fi Direct to connect to devices like smartphones and tablets for scanning and retrieval of data. It also features a MicroUSB port for connecting directly to computers across Windows and MAC.

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#4. Brother DS-720D: Best Portable Duplex Receipt Scanner

Brother DS-720D – Review

We don’t think there is a need for an introduction to Brother in the printing and scanning industry. Brother has been leading the industry with professional-grade equipment for quite a while now. It is one of the most portable and affordable options available. As it is a USB-powered device, it is ideal for use on the go.

If it is a one-sided document, the scanner can scan up to 8 documents per minute. In the case of a two-sided document, the scanner can produce scanning speeds of 5 pages per minute.

Portability

As the device is powered through the USB port, it is portable to use and can easily fit in your business backpack or a laptop.

Resolution

The Brother DS-720D scanner features an impressive 600-dpi resolution. This high resolution allows users to capture detailed information that would otherwise be lost when scanned at lower resolutions. It also features a fast scan speed which can save time when working through large quantities of paperwork.

Scanning Speeds

The Brother DS-720D is a reliable, lightweight and portable scanner. It can scan around 8 one-sided and 5 two-sided documents per minute. Its compact design means it won’t take up too much space on your desk or counter. Comes with a convenient carrying case so you can easily transport the scanner wherever you go.

Versatility

It can easily scan and organize various media like photos, documents, receipts, business cards, and ID cards up to 8.5 inches wide and 32 inches long.

Connectivity

The device has a MicroUSB port for connecting to computers running Windows or Mac. For getting the scanning task done, one should make use of the software included with the device.

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#5. Brother Imagecenter ADS-2000: High Speed Business Receipts Scanner

Brother Imagecenter ADS-2000

The Brother ImageCenter ADS-2000 is yet another powerful document scanner available on the market with 50-sheet auto document feeder technology. It can scan two-sided documents at a speed of 24 ppm, making it a beast.

It supports a variety of documents, including plastic ID cards and business cards. It has cool features like multi-feed technology and blank page removal technology.

Scanning Speed

The Brother ADS-2000 can handle duplex mode scans at a speed of 24 ppm, which is incredible. This makes it stand out from most of the devices on the market.

Versatility

The device auto-detects the size of the document and adjusts the optimal scanning settings. It supports various drivers like TWAIN, WIA, ICA, and ISIS, which enables easy setup to scan documents into a variety of applications.

Resolution

The device handles high-quality color and mono scanning up to 1200 x 1200 dpi scan resolution (interpolated) or 600 x 600 dpi (optical).

Ease of Use

Its user interface is simple and easy to understand, and it has one-button scanning features that can be changed to make work easier. The automatic document feeder (ADF) makes the work easier.

Connectivity

The device offers a lot of connectivity options. The scanned documents can be saved directly to any removable flash drive connected to the scanner. Also, there is a provision for connecting an Android phone or tablet to the scanner. It also features a one-click email option.

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#6. Fujitsu ScanSnap S1300i: Best Desktop Color Receipt Scanner 2023

Fujitsu ScanSnap S1300i – Review

This little beast has everything that you would look for in a decent document scanner. It isn’t small enough to fit in your pockets, but it can comfortably fit on most desks. It is simple to use; simply feed the document into it and press a button.

The best thing about this nifty device is the quality of its output, thanks to the 600-dpi resolution. Its 10-sheet auto document feeder makes things easier. What makes this scanner stand out is its versatility. Apart from receipts and documents, you can use this device to digitize your old photos that are lying around your home. Trust me, you should see the quality it can produce. All of these are at an affordable price.

Auto Document Feeder (ADF)

This device comes equipped with ADF technology, which lets the documents be fed automatically one after the other. Throw a pile at this; it should do the rest. However, the ADF is limited to 10 sheets, which is okay for a portable receipt scanner.

Versatility

It can scan documents, photos, drawings, handwritten notes, receipts, business cards, and you name it. The Fujitsu ScanSnap S1300i can scan almost anything that you throw at it.

Resolution

When it comes to scanners, the resolution is the primary thing to be spoken about. The Fujitsu ScanSnap S1300i offers a resolution of 600 dpi, which I would say is a decent number when it comes to scanning a receipt.

Scanning Speeds

Fujitsu ScanSnap S1300i is sure to revolutionize the way you organize your paperwork. Can scan documents in both directions, up to 12 pages per minute. High-speed performance ensures users will be able to quickly scan and save their most important documents.

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#7. Vupoint Solutions Magic Wand: True Portable Receipt Scanner with Color Display

Vupoint Solutions Magic Wand – Review

We have a love-hate relationship with this portable receipt scanner. The first thing that took our breath away was its size. Trust me, it is smaller than we expected it to be. Carrying it with you is no hard task. It fits in most of your bags, even your camera bag if need be. As the scanner is battery-powered, operating it in a remote environment is no problem.

However, you should have a firm hand as the scans are much more prone to shaking. It comes with an auto feeder dock, which when docked will make this a real monster, giving it more stability and a better resolution than it has as a standalone.

Portability

The VuPoint Solutions Magic Wand is one of the most portable options available on the market. It comes equipped with a rechargeable lithium-polymer battery, which makes it suitable for use on the go.

Versatility

The Magic Wand is more versatile compared to most other receipt scanners in its lineup. For its size and shape, it is suitable for scanning almost anything. Scanning pages of a book is now easier with the Vupoint Magic Wand Portable Receipt Scanner.

Resolution

The Vupoint Solutions Magic Wand is a high-resolution, automated scanner. It has an impeccable 1200 dpi when docked, making it ideal for detailed scanning jobs. It’s compatible with most PCs and Macs, giving you the freedom to take it anywhere.

Image Previewing

The VuPoint Magic Wand comes with a 1.5-inch color display, which makes previewing scans in real time easy.

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#8. Epson WorkForce ES-500W: Wireless Duplex Receipt Scanner for PC and Mac

Epson WorkForce ES-500W – Review

The Epson WorkForce ES-500W is yet another workhorse in the Epson line-up. Its scan speeds are up to 35 ppm, which is incredible for a scanner. The scanner comes with an automatic document feeder with a sheet capacity of 50. Its built-in OCR helps pull the text from the documents and makes the whole document searchable.

It is a little on the pricey side, but it is all worth paying for. Epson claims that it is equipped with a Color Contact Image Sensor (CIS), a sensor technology intended to enhance the color data while acquiring an image.

Versatility

The Epson WorkForce ES-500W supports a wide range of paper sizes. From business and ID cards to single sheets and extra-long pages to old photographs of all sizes, it supports everything.

Automatic Document Feeder(ADF)

The device comes equipped with ADF technology that can accommodate up to 50 documents. The ultrasonic double feed detection technology prevents missing pages while feeding the document.

Scanning Speeds

The Epson WorkForce ES-500W is a reliable scanning device that offers efficient and fast document scanning. It can scan documents at a speed of up to 35 pages per minute, much faster than most other scanners of its size. The device also comes with comprehensive software that enables users to customize their scanning preferences.

Resolution

The Epson WorkForce ES-500W is a powerful document scanner. It can scan documents at a native resolution of 600 dpi, which when interpolated becomes 1200 dpi. The included software allows users to store their scanned files in multiple formats such as PDF, JPG, TIFF and more.

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Also Read: Best Free Android and ios Scanner Apps for Scanning Docs, pdfs

best receipt scanner and organizer

From our list, Fujitsu ScanSnap IX500 and Doxie Go SE Wi-Fi are two of the best receipt scanners and organizers on the market. Fujitsu scanners allow you to sync your documents directly to Dropbox, Evernote, Google Drive, or other cloud storage applications, so your data is always backed up.

best receipt scanner and organizer app software

Keeping up with expenses, invoices, and payments is essential for business success. Zoho Expense and QuickBooks Online are two of the best options for organizing receipts. Both apps allow users to scan receipts directly into the app as well as categorize them.

best receipt scanner for quickbooks

Veryfi and Nexonia Expenses are two of the best QuickBooks receipt scanners. Both make it easy to scan receipts, categorize expenses, track mileage, and more. Veryfi and Nexonia Expenses apps also integrate with QuickBooks so that your data is always up-to-date on the cloud.

best receipt scanners for small businesses

With the right scanner, keeping records organized is easy and efficient. The two best receipt scanners for small businesses are the Epson WorkForce DS-4 and Brother Imagecenter ADS-2000. Both have a 50 page Auto Document Feeder that can scan both single and double sided documents quickly and automatically.

Also Read: Best Negative Film Scanner in 2023

best receipt scanners – Buying Guide

If you’re looking for the best receipt scanner to help streamline your financial organization, you’ve come to the right place. Receipt scanners can save time and eliminate manual data entry, but how do you know which one is right for you? Here are a few factors to consider before you buy the best receipt scanning machine for your office or home:

Resolution

When we think of any device that works with optics, the first thing that comes to mind is resolution. Every image is formed by a large number of tiny dots called pixels. “Resolution” refers to the number of pixels that are set up both vertically and horizontally.

Most of the scanners on the market feature an optical resolution of 600 dpi, which is optimal for a typical document or receipt scanning job.

Scanning Speed

If you plan to use the scanner for your business needs, you will have to scan a lot every day. Most of the scanners on the market come with features like automatic document feeders, which make the job easier. With the ADF-enabled scanners, you don’t have to feed the documents manually.

Also, capture speeds count when it comes to productivity. Most affordable models provide a duplex scanning speed of 8–10 ppm, while the higher-end models come with a speed of 25–35 ppm.

Connectivity

Almost every device comes with MicroUSB support for connecting to a PC. This is good when you only plan to use it with a single device. However, if you plan to use it with a lot of other devices, you might want to go for a scanner with Wi-Fi connectivity.

File Backup

Some models come with the capability of connecting a MicroSD card or a removable USB drive. Scans can be saved directly on these storage devices and then easily moved to a computer.

Almost every device comes with a MicroUSB port; one can directly sync the data to a computer using this. However, some models come with Wi-Fi connectivity for a wire-free transfer. Choose one as per your

Feeder

Most of the affordable options come with the pain of manual feeding. The user has to feed one sheet at a time. However, some devices come with the Automatic Feeder Technology feature, which feeds the documents automatically. Most of the scanners offer a feeder capacity of 50 sheets, which is ideal for a typical scanning job.

FAQs About 2023’s Good Receipt Scanners